From the drop down menu that appears, select Get Info. Locate the file in the Finder and right click on it (on a laptop, you can enact the right click options by holding down the Control key when you click). Select Properties and take note of the file size there. Locate the file in the Windows Explorer and right click on it. If you’re not sure how to check the size of a file, follow these steps: (5) Save the presentation and then check the file size again, to see how much it was reduced. (4) From the options, choose “Best for viewing on screen.” (3) From the File menu, select Reduce File Size. (If you’re worried about losing any data, you might want to save a copy of the presentation and work on that instead of the original.) (1) Check the presentation’s current file size. (For older versions, use Google to search for how to reduce file size.) These steps should work for PowerPoint 2007 and newer on a Mac or PC. If the file size is too large to upload to Google Docs or to send by email, try reducing the file size, following the steps below. (TIP: You can resize images in Preview on a Mac and in Paint on a Windows PC.) If you make a PowerPoint presentation that contains a lot of images, the file might end up being quite large in size, particularly if the images you used were very large to begin with.
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